Summer Opening Survey 2022

Summer Opening Survey
The summer holidays are nearly here, which usually means we close over the summer. We’ve done this in the past because we know a lot of students will go away on holiday during that time, and we require a certain minimum number of students to attend in order for us to pay the rent to the Scouts. So it makes sense for us not to open over the summer.

However, we know some people would still like to train over the summer which this year effects 7 weeks of classes. Therefore we would still like to see how many people may be able to attend classes over the summer. To do this we have created a simple survey on Google Forms.

We would like all students (or their parents) to fill out the survey so that we can get a gauge of who may be able to attend each week. We will keep the survey up until midnight on Friday 15th July. We will then decide which weeks to open based on the responses, and let you know on Monday 18th July.

LINK TO THE SURVEY – https://forms.gle/NEHykaKZ6s7utx7i7

COVID Exposure notice (20/05/2022)

test

A parent of a child who attended the below class has informed us they have positive for Covid-19 over the weekend.

  • Date of class: 20/05/2021
  • Class effected: Children’s class and Adults class.

We have emailed the parents of other children in the class that night. PLEASE CHECK YOUR EMAILS IF YOU ATTENDED THIS PAST FRIDAY NIGHT. You may have also been contacted by NHS test and trace already.

If not, you are advised to book a PCR test for your child as soon as possible. This can be done via the gov.uk website – https://www.gov.uk/get-coronavirus-test Should you test positive you will need to follow NHS instructions and isolate for 10 days.

Please can you also notify us via the ‘Covid reporting’ page found here – https://dragonspiritaylesbury.co.uk/contact-us/covid-reporting/

Late Arrivals.

A couple months ago we began to notice that students for both the children’s and adults classes have been arriving after the classes have started. We addressed this by speaking to the students or parents in question as well as including a general notice in a news post. Unfortunately this does not seem to have helped. We will of course be talking to the students (or their parents) again directly.

We would like to remind you again when students arrive late for class, it means either the class may not start on time, or that Julia or Adam have to spend extra time making sure these students have properly warmed up instead of teaching the actual lessons. In both cases, this takes away practice time from the other students. This is not fair.

Warm ups
The warm up is an important part of our class, but when students arrive late they may miss this part of the lesson. Some students have asked if they can not do the warm up because they “ran to class so are already warm” or other similar reasons. We as coaches have to ensure that all of our students have properly stretched and warmed up correctly as this prevents injuries and helps recovery. Simply running to class will not do this.

It is for this reason that we do a warm up every lesson, and why we will not allow students to not do a warmup unless there is a medical reason for them not to. The warm up is compulsory.

Members rules
As a reminder, the World Ju-Jitsu Federation members rules states:

All students must arrive in good time for the start of the class session and will not leave the mat without the permission of the Coach.
(Source: WJJF Members Rules 2022, https://www.wjjf.co.uk/wp-content/uploads/2022/02/Members-Rules-2022.pdf

Going forward we will be implementing the following rule – Students who arrive more than 10 minutes after the start of lesson may be refused entry that week, unless they have notified us in advance that they may be late. We will also be tracking this in our register.

We accept that on occasions students will run late due to no fault of their own. If or when this happens we ask that you call or text to let us know that you may be late. Contact numbers for both Julia and Adam are below:

Where possible we will also let students know about any traffic issues that might effect travel, such as when a couple weeks ago the Tring Road was closed by the police a couple hours before the start of our class.
If or when these happen, we will text students or their parents to let them know as well as posting on our Facebook and Twitter pages.

Opening / Arrival Times

  • We open the doors to the hall at around 18:45 (6:45pm).
  • The children’s class starts at 19:00 (7pm).
  • The adults class starts at 20:00 (8pm)

For the adults class specifically, students are encouraged to arrive at around 19:50 (7:50pm) so they have time to get ready before starting at 20:00 (8pm).

Thank you taking time to read this. We look forward to seeing you all next week in good time for your class so that we can all have the best session possible.

News Update – 21/03/2022

It’s been a while since we posted one of these, so here’s a few updates.

Covid Update #11
As you will have seen by now, the UK Government announced the end of many Covid-19 restrictions in England. We have waited to see if the WJJF or the Scouts would update their policies or requirements since then, and so far we have not been made aware of any changes.

What this actually means for us is that our Covid Policy is still in effect. Whilst the legal requirement for people to self-isolate has been been removed, we will still:

  • Encourage all students to follow the safe practices established by the government,
  • Encourage student to notify us when they have tested positive for Covid, and
  • Discourage students who have tested positive for Covid from attending classes for the 10 days after testing positive

Policies
Over the last few months we have been working to upload copies of both WJJF policies and our club specific policies here on the website. You can find these at the top right of the page on the menu bar, or you can simply click here – https://dragonspiritaylesbury.co.uk/policies/

We will also start to carry a printed copy of our policies with us in classes. The only exception to this will be the WJJF Child Protection Policy, of which we will have an abridged version as the full document is 108 pages long.

Many of you will be familiar with our large white folder that has copies of the WJJF syllabus in. We will also use this to store copies of the policies in as well from now on.

Photo Consent
One of the policies you will see is our new Photos and Filming Policy, which we have written so that going forward we can be sure that we are using any media featuring students with the correct permissions, in order to comply with the Data Protection Act (2018).

We strongly suggest you read the full policy (linked above) however in essence;

  • We need the consent of every student to use their likeness in any social media posts or advertising.
  • For the junior students, we first need the parents consent then the consent of the student themselves.
  • Students have the right to refuse their likeness being used, in which case any images where they appear will be censored
  • Students can withdraw their consent at any time, without question. All you need to do is let us know which photos and where they have been used.

This will mean that ahead of our gradings on Friday (25th March 2022), we are asking all students to fill out a consent form. We have printed out copies of this form which will be available from Friday, but to make this a little easier you can download a copy of the form here – Dragon Spirit Ju-Jitsu Photography and Filming Consent Form.pdf (90.6kb)
Just print it out, sign it and hand it in to us as soon as possible.

We do also have some more long term plans for photos and filming, however we will let you know about these in due course.

Opening times and start times.
We have noticed that students for both the children’s class and adults have been arriving after the classes have started. When they arrive they not ready to start meaning the lesson may not start on time, or that Julia/Adam have to spend extra time making sure these students have properly warmed up instead of teaching the actual lessons.
While this may only be a few minutes, we each class is only an hour long and we would like to make every minute count.

We would like to remind parents that we open at 6:45pm, so that students have a chance to get ready before the class starts at 7pm. The same principle applies to the adults class. Please arrive before 8pm so you are ready to train as soon as possible once the children’s class has finished.