Coronavirus / COVID-19 Update #8 – Reopening Plans!!!

At long last, we are able to reopen!

We are currently getting ready behind the scenes so that we can open from Friday 25th June, or in case Phase 3 of the lockdown is extended, then as soon as possible after that. For now though, we are going ahead assuming that Phase 4 will be happen on Monday 21st June.

When we return it won’t be completely back to normal. In order to ensure that we maintain a safe environment for everyone involved, we are implementing the below conditions.

Some of these come from the UK Government guidelines, some from the World Ju-Jitsu Federation, and a couple from the Scouts. Please make sure you read all of these completely. If you have any questions, there is a contact form at the bottom of this page.

Covid-19 Reporting

  • Each WJJF club is required to have at least one nominated ‘Covid Officer’. The Covid Officer is to keep a secure record of any cases of Covid-19 within their class along with continuing to monitor those who have been asked to stay away from the club due to illness.
    They are also to contact all other students who have attended the same class to anonymously advise them that a fellow student has Covid-19. We will not disclose the name of the student(s) who have Covid-19.
  • For our classes, Julia and Adam will be sharing this responsibility. In the event that you / your child tests positive for Covid-19, you must report it to either Julia or Adam as soon as possible.
  • Notifications will be sent via your declared contact method. Any emails relating to this will come via the dragonspiritaylesbury@gmail.com email address.
  • Any student who displays signs of illness known as, or related to Covid-19, will be asked to stay away from the club for at least 10 days. Those displaying cold or flu like symptoms may also be asked to stay away for the same time period.
  • To help facilitate reporting, we have a dedicated reporting page on the website – Not yet enabled. We will enable the page once our classes resume.
  • Alongside this, our class is a registered location on the “NHS Covid-19” app. Students will be able to scan a QR code using the app to document their arrival at the club. Should any student subsequently test positive, the app should notify everyone else who scanned in.
  • Download links for the app can be found here:

Clothing

  • Face masks are not compulsory and will be optional. If you choose to wear a mask, please remember it should cover both the nose and mouth.
  • All students need to arrive ready to train, either in their ‘Keikogi‘ uniform or other suitable workout clothing. Students will not be permitted to change clothes on site.
  • Socks must be worn on the mats in order to minimise the amount of sweat being absorbed by the mats. Students will not be allowed onto the mats barefoot.

Training

  • The large hall can have a maximum of 18 people in it at any one time. with the second smaller hall able to have 12. As we use the large hall, this should not effect our class sizes as we base our numbers on the size of the mats not the hall itself. However we may split the class, taking a small number of students into the smaller hall to practice off mat.
  • It is important for us that we minimise the number of interactions between students. Allowing students to constantly swap partners is ill advised and could increase transmission.
  • Students of the same household should train together if possible.
  • Students who are in the same class at school/college can be allowed to train together.
  • Students who work together in their place of employment can also be allowed to train together.
  • If any of the above are not possible, students will be given the choice of who they wish to train with. However, once that decision is made and mutually agreed the person they have chosen will remain their training partner for the foreseeable future until social distancing is lifted altogether.
  • While we will try to avoid this, if we find a pair of students who struggle to work together, they may be re-assigned to train with other students.
  • Everyone who does not need to be in the training area will have to watch from outside. For us this will mean parents and visitors will be unable to sit in the hall for the duration of the class, and will have to observe from the hallway or wait outside.
  • To maintain proper ventilation, doors to the hall will be kept open at all times.

Sanitation

  • All students must upon arrival wash their hands (in the bathrooms or kitchenette) OR apply alcohol based hand gel to their hands.
  • All students should bring a drink or water bottle clearly labelled with their name. Bottles can be refilled from the kitchen sink, but we will not be able to use the cups in the cupboards.
  • Students are encouraged to bring their own hand gel if they have any. The Scouts have installed hand-gel stations and both Julia and Adam have brought hand gels as well.
  • When using hand held equipment (Fomites) such as kick-bags or punching mits, students must wear rubber gloves. Latex and powder free gloves will be provided for this and must be disposed of after use. This is to avoid direct contact with the equipment itself.
  • Such equipment must also be wiped down with anti-bacterial wipes, which will also be provided.

Memberships
As we have been closed for well over a year, all of our members licences will have now expired, including our own! These will need to be renewed before members can re-join us on the mats. To aide this, you can download a copy of the membership form here – WJJF-Membership-Form.pdf (840kb)

When you bring in your signed and completed form you will also need the correct membership fee with you. As a reminder:

  • The registration fee for the children’s class (7 – 15yr olds) is £28.
  • The registration fee for adults class (16+ year olds) is £32.
  • We can accept cash or cheques (made payable to ‘J Davies’) but not any credit or debit cards.

Cleaning
Even though no one has been on the mats for over a year, it also means that the mats haven’t been cleaned in over a year either, presumably having collected quite a lot of dust. As such the coaching team plan on giving all of our mats and equipment a thorough cleaning and disinfecting, so that they will be ready to use from the first week back.

At the moment we are planning on doing this on Friday 18th June when we would usually be running a class. As we will be at the hall, if any expired members wish to hand in their membership forms and fee’s to Julia or Adam that would be welcome and appreciated. We will also have some blank membership forms and pens should anyone not have their forms ready.

Questions
We are aware that this is a lot of information to take in, and that you may need to re-read this a few times to find the information you need. If there is a topic you think we have missed or would like to ask us about, then please contact us though the usual methods or using the form below.
We will edit this page as required to add in any missing information based on your questions.