GDPR / Data Protection Policy

Who we are
We are Dragon Spirit Ju-Jitsu [DSJJ]. We are registered with the World Ju-Jitsu Federation [WJJF].

What personal data we collect and why we collect it.
Types of data we collect and store:

  • First and Last Names
  • Date of Birth
  • Home address
  • Home phone number
  • Mobile phone number
  • Email address
  • Medical 1
  • Criminal record 2

1 Upon joining students must declare if they suffer from any long-term medical condition which may effect their ability to learn, or be triggered by physical activity. Where students declare a long-term medical condition we will consult with that student to learn of any known triggers and to devise an action plan in case of emergencies.
Students are also encouraged to speak to the instructors at the beginning of a class where they are suffering a short term injury that might effect their performance (ie soreness from a sprained ankle)
2 The WJJF may refuse membership to persons with a criminal record depending on the exact conviction. The WJJF has the right to refuse, decline or terminate any membership without the need to provide an explanation.

In accordance with the Data Protection Act (2018), Dragon Spirit Ju-Jitsu will hold and use this personal information for personnel reasons and to enable communications in case of emergencies. This information will be stored in both manual and/or computer form.
This information is also shared with the WJJF for personnel reasons.

Website Specific Topics

Comments.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media.
All images uploaded to this website are stripped of embedded  EXIF metadata.

We do this because some cameras and camera phones have the ability to record the exact GPS location and orientation of the camera, as well as other information useful to photography enthusiasts, when a photo is taken. This data is stored in an EXIF file that is embedded into the image file itself.

We strip this data in order to prevent visitors to the website being able to download and extract any location data from images on the website. We also use a copy protection plugin to limit visitors abilities to save images to their device(s).

Comments.
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for 180 days.

Embedded content from other websites.
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

We use embedded content from Google, YouTube, Facebook and Twitter. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. Privacy policies for each website can be found below:

Analytics.
We do not collect analytical data.

Who we share your data with.
Your data is shared with the World Ju-Jitsu Federation for personnel purposes. Your data is not shared with any other companies for analytical purposes.

How long we retain your data.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data.
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.