Photos And Filming Policy

1. Consent
1a. Gaining Consent
When first signing up for classes with us, we will give new students or their parent(s)/guardian(s) a photo and filming consent form, which outlines what any photos we take may be used for and refers to this photo policy.
A copy of this form can be downloaded here – Dragon Spirit Ju-Jitsu Photography and Filming Consent Form.pdf (90.6kb)
Students over the age of 16 will be able to sign the form themselves.
Students under the age of 16 will require parent(s)/guardian(s) consent first. After this has been gained the students themselves will be asked to give consent. We will only use uncensored photos of children where we have consent from BOTH the parent(s)/guardian(s) and the child themselves.

Where people opt out of their likeness being used we will avoid taking any direct photographs of them. Where these people appear in the background of other photos, we will censor out their faces and another identifying features

1b. Maintaining Consent
As each students renews their membership, we will also provide another photo consent form for that student (and their parent(s)/guardian(s) where applicable) to sign.

1c. Withdrawing Consent
We keep a detailed log of whose likeness we have consent to use, and exactly which websites their likeness has been used on (listed below). Where we become aware of photos being used outside of the listed websites, we will act to have them removed as soon as possible.

Students and ex-students have the right to withdraw their consent at any time, without question. If you wish for any photos of you or your children to be removed, please email us at dragonspiritaylesbury@gmail.com or use the contact form at the bottom of this page. When submitting a request please be specific, stating exactly which photos you wish to be removed, and providing us with the exact URL(s) where possible.

1d. Automatic expiry of Consent
Where an student has left the club and thus not renewed their consent, we will retain their consent for a maximum of 5 years from the date of the last signed form, unless that student or their parent(s)/guardian(s) remove their consent beforehand.

2. Likeness Definition
For the purposes of this policy, a persons likeness is defined as a photo, image, painting, sketching, model, diagram, or other clear representation, of an individual’s face, body, or parts thereof, or the distinctive appearance, gestures, or mannerisms of an individual.

3. Processing and Editing.

  • Where possible all photos will be as un-edited as possible, limited to minor cosmetic fixes. For example, removing the ‘red-eye’ effect caused by a camera flash or increasing the brightness of a photo.
  • Where required the faces of people whose likeness we do not have consent to use will be blurred out.
  • All metadata for all images will be removed, and replaced with a digital watermark.
  • A visual watermark will be added to all photos.
  • A record will be kept documenting whose likeness we have consent to use, and where their likeness has been used

4. Exact uses.
Uncropped photos may be used on the following websites:

Cropped photos may be used to create an ‘image poster’ that will be shared through social media posts. For reference, an ‘image poster’ is an image that is designed and intended to be freely shared on social media to advertise our classes. For example here is an image poster used by Haya-Ashi Ju-Jutsu (Norwich):

5. Metadata and Watermarking
In this section we will briefly cover various authorship and information aspects relating to photography and digital imaging.

5a. Metadata: Metadata is information embedded within digital images and photographs that add additional context to the image. Many digital cameras and phones automatically record this information the moment a photograph is taken. This information usually includes technical information relating to the settings used on the camera, allowing other photographers to create similar results. Examples of metadata include:

  • The date and/or time
  • The camera make / model
  • Aperture size
  • Focal length
  • Lens type used
  • GEO-Location
  • Altitude
  • Orientation

As noted above, it is possible for cameras and phones that are equipped with GPS systems to record where in the world the photo was taken, including the exact orientation the camera was facing. For example, facing north and looking up.

It is possible to edit and remove meta data from photographs. As a precaution it is wise to go through your camera or phones settings to decide which information is recorded in the metadata, turning off anything you would not want to share publicly. For photos that already have metadata included, free software can be downloaded to edit or remove the metadata.

When uploading these photographs to websites, the metadata may or may not be removed automatically, depending on the website and the users options. This can be a privacy concern as it can mean that a 3rd party can work out personal information based on data within a photo. For example, identifying a persons address from a photo of their cat on Facebook.

Images with the metadata already removed are safer to upload to social media sites. While some sites automatically remove the data for you, other sites might collect and use the metadata. For example, Facebook might suggest you add a location to your photographs based on the location data embedded in the photos.

5b. Watermarking: Watermarking is the act of adding some type of visual information on top of an image. For example, any photo that has the date and/or time included on it; The date is the watermark:

Photo via infoinspired.com

Watermarks can also be used to denote the photographer, copyright owner or other legal information, with the goal of preventing theft or to preserve the copyright of images.
These can be extremely hard to remove from images, depending on how the watermark has been implemented. The most effective watermarks cover the whole image.

5c. Digital Watermarking: Digital Watermarking is similar to the watermarking mentioned above, except it utilises the Metadata to record the owner/author of the image. As this data is not immediately visible it is possible for 3rd party users to be unaware that an image has been watermarked. However as it is a type of metadata it is still possible for the watermarking to removed or edited.

5d. Related links:

If you wish for any photos of you or your children to be removed, please email us at dragonspiritaylesbury@gmail.com or use the contact form below. When submitting a request please be specific, stating exactly which photos you wish to be removed, and providing us with the exact URL(s) where possible.

 

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